Services
Codification Agency AURA, s.r.o. provides services related to asset codification
Screening
Screening refers to the process of checking against the NATO database (NMCRL – NATO Master Catalogue of References for Logistics) to see whether a product has already been codified.
Screening is always performed when basic data for codification is processed. It is not performed only for demonstrably new products/items introduced into the defence sector. The reason for screening is to prevent the creation of duplicate items in the NMCRL.
Processing of basic data for codification (ZDK)
Basic data for codification means the summary of information that the supplier is required to provide to the Codification Department on the basis of the contractual relationship between the seller (manufacturer/supplier) and the buyer (Ministry of Defence of the Czech Republic).
The requirement to process the basic data for codification is a part of a codification contract clause.
Basic data for codification is processed for all items that are the subject of the contract. If the subject of the contract is asset for which an operational variable is monitored (km, operating hours, etc.), the Codification Department requires to process the basic data for codification even for items that are not the subject of the contract but are part of it and are significant in terms of monitoring operation and performing maintenance.
In order to process the basic data for codification, suppliers must comply with the instructions set out in the codification contract clause of the contract with the Ministry of Defence. In addition, it is necessary to monitor the latest information on the website of the Codification Department. The WEB-KAT application, which is also accessible from the Codification Department website, is used to process the basic data for codification.
Although suppliers can process the basic data for codification themselves, our agency is prepared to process it for you or assist you with its processing.
Processing of set of basic information about the property (SZIM)
The set of basic information about the property means the data provided by the supplier, including information from the manufacturer, about the asset provided for the purpose of proper acceptance of the asset and its entry into the records and accounting.
The requirement to process the set of basic information about the property is a part of the contract.
The seller is obliged to provide the buyer with a completed form of the set of basic information about the property electronically to the email address: szim@mo.gov.cz no later than 20 days before the asset is taken over.
More information and the form itself for download can be found on the website of the Ministry of Defence.
Although the suppliers can process the set of basic information about the property themselves, our agency is ready to process it for you.
Processing of draft item identification (NKDV)
Draft item identification refers to characteristic data on a product processed by the agency in accordance with the principles of the NCS, in written or electronic form (Act No. 309/2000 Coll., on defence standardization, codification, and state verification of the quality of products and services intended for defense purposes, and on amendments to the Trade Licensing Act) .
Characteristic data refers to data that uniquely identifies a product and on the basis of which a NATO Stock Number (NSN) can be assigned to the product.
Draft item identification is only processed for products manufactured in the Czech Republic or countries outside NATO or Tier 2, which are defined in the purchase contract or were marked as supply items during the check of basic data for codification by the Codification Department. As a rule, these are products that can be defined as military material according to Decree of the Minister of Defence No. 274 of May 30, 2006. Draft of item identification can only be processed by an entity, an agency that holds a certificate according to Act No. 309/2000 Coll.
If the agency processed the basic data for codification for the supplier, it is necessary to provide the agency with such documentation or technical information for the processing of the draft item identification that is able to describe the product using its significant characteristics. Mandatory characteristics include the determination of the parent unit, i.e., to which unit the product belongs. If the supplier processed the basic data for codification themselves, it is also necessary to provide the agency with all data from the basic data for codification.
International data exchange
International data exchange means the preparation of data according to NCS principles for codification requests abroad.
- Creation of a container with the action Assign NIIN and Register User – request for codification of an item at the relevant NCB and registration of the Czech Republic as the user of the item. This request is made if the contract item does not have the required NSN and has a foreign manufacturer from a country involved in the NCS.
- Add User – request for registration as a user of a foreign item. This request is made if the required NSN is filled in for the contract item and the Czech Republic is not registered as a user of the given NSN.
- Add Reference – request to add a Czech reference to a foreign item. This request is made when the contract item has the required NSN filled in but the reference to the contract item is not part of it. The Czech Republic must be registered as a user of the item.
International data exchange can only be processed by an entity or agency that holds a certificate in accordance with Act No. 309/2000 Coll.
In order to process international data exchange, it is necessary to provide the agency with documentation or technical information that describes the product using its significant characteristics.
Processing of requests for the assignment of manufacturer/supplier codes (NCAGE)
For unambiguous identification, each manufacturer/supplier is assigned a NATO Commercial and Government Entity Code (NCAGE) within the NATO Codification System.
When you are supplying goods to the Ministry of Defence a situation that one of your subcontractors does not have an NCAGE Code assigned may arise. In this case, you can ask your subcontractor to request it from the Codification Department, which acts as the National Codification Bureau (NCB) of the Czech Republic and is the only body authorized to assign NCAGE Codes. The Czech NCB can forward the application to the relevant foreign NCB if necessary. However, you can also contact us to process this request for your subcontractor, especially if they are from a country other than the Czech Republic.
Education and consultation
If you are interested, we offer individual training and consultations.